Nominal Accounts

User access

Access to this option is controlled by "Permission option " 5.

Configuration -> Nominal Accounts

Every Accommodation Type and Extra is assigned to a Nominal Account. All bookings post using these accounts to the Nominal/General Ledger.

All postings can be analysed using the "Nominal Analysis Report".

Creating Accounts

You can create your own accounts. All accounts are 4 digit numbers.

1000 - 4999 - Income (in accommres Accommodation and Meal types)

5000 - 6999 - Income - additional items (in accommres Extras)

7000 - 7999 - Expenditure items

8000 - 9999 - Balance Sheet and Control accounts.

Please try to keep the accounts you create in the above sectors.

Cost of Sales

"Cost of Sales" accounts are defined as Expenditure Items (7000 - 7999). However, the "Income related" setting should be ticked. This enables the calulation of "Gross Profit " and "Net Profit".

Account Types

Each account can be defined as a Profit and Loss or Balance Sheet account. The fundamental difference is that Balance Sheet accounts have running balances whereas Profit and Loss accounts do not. If the account is a Profit and Loss account select if it is an Income or Expenditure account.

The account types are used to determine how they are reported in the "Nominal Trial Balance" and " Nominal Annual " Reports.

Copy Accounts

If you are using accommres for multiple companies you may want each company to have the same Nominal Account layout. Use this option to copy the layout from one company to another.

Nominal Budgets

Specify the budget value for each month for the year specified in the drop down (top right). Click " Save" to save values.

Please note all "Income" budgets should be entered as negative values.

When entering budgets for a new year you can use the "Same As " button. Select the year to copy first using the drop down next to the button then click "Same As", budget values for that year will be loaded. Change the values where applicable for the new year and click "Save" to save the updated values.

Chart of Accounts

Before you can run the Chart of Accounts report you must define the layout. Select the "Chart of Accounts" button.